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Travel Lodged Account |
Benefits of the Travel Lodged Account |
As the first Card Company to introduce a virtual
Travel Lodged Card in South Africa, we continue to stay firmly
abreast of global trends by delivering proactive solutions
to our customers who are transacting in the digital space.
The Diners Club Travel Lodged Account facilitates the most
convenient payment method for companies with executives who
fly frequently.
Lodged at your approved Travel Management Company for efficiency
and convenience, this one-stop travel product enables air
tickets, car hire, hotel accommodation charges, foreign exchange
purchases, visa fees, service fees and other travel related
services to be consolidated easily and quickly on one account.
The Travel Lodged Account includes a host of benefits, such
as: |
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Enhanced Cash Flow |
| By processing your travel expenses on the
Diners Club Travel Lodged Account, your company will receive
a period of up to 55 days interest-free within which to settle
your Diners Club Account. |
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Payments |
| A monthly invoice will be presented and payments
are only due 25 days from the close off date of your account. |
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Reconciliation Process |
| A weekly or monthly invoice may be forwarded
to your preferred Travel Management Company to attach all
relevant documentation (invoices, order forms etc.) and forward
them to your accounts department for further reconciliation
and payment. |
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Diners Club Advantage |
| With Diners Club Advantage, the reconciliation
process can start even sooner. Advantage is an Online Business
Services system that gives companies – and their Travel
Management Companies – the ability to access and view
their invoices online at any time. Diners Club transaction
data is updated within 24 hours, allowing yesterday’s
transactions to be viewed today. |
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Enhanced Invoice Functionality |
| In addition to your monthly invoice, the transaction
information can be sent electronically in a CSV file to both
you and your Travel Management Company. This data can be opened
directly into an excel spreadsheet or downloaded and integrated
into your accounting software, thus saving manpower. These
CSV files are also available via Diners Club Advantage –
any invoice viewed online may be downloaded in a CSV format
at the click of a button. |
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Security and Convenience |
Security – only the nominated Travel
Management Company may process transactions. The Travel Lodged
Account card cannot be used like a normal charge card, as
it is a virtual card and only allows travel-related expenditure
to be processed. A more recent security feature is the introduction
of a CVV2* number - ensuring greater security as well as increased
acceptance on internet booking engines as well as on self-booking
tools.
Convenience – more than one Travel Management Company
may be linked to a Diners Club Travel Lodged Account. The
system allows for payment to be made to one supplier, namely
Diners Club, eliminating the need to pay multiple travel suppliers
such as car rental companies, Forex, hotels etc. |
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Automatic Travel Insurance |
| Each public conveyance ticket booked on the
Diners Club Travel Lodged Account receives free and automatic
Phase 1 travel insurance cover, for emergency medical expenses
as well as accidental death. Phase 11 or 111 insurance can
be acquired at a minimal additional cost. |
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Car Rentals |
More often than not, car hire and air travel
go hand in hand. With the Travel Lodged Account, Diners Club
makes it easy and safe for your company.
- Diners Club pays the car rental company on your behalf
providing you cash flow
- Special numbers can be issued if required for car hire,
keeping these transactions separate from other travel
expenditure (optional)
- Your preferred car rental company keeps these separate
Diners Club numbers on their system and bills the relevant
number after each rental. This enables you to monitor
rentals more easily and without error (optional)
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Hotel Accommodation |
| The Travel Lodged Account also offers an easily
controlled voucher system for hotel accommodation. Strict
authorisation prevents abuse, and at the same time simplifies
procedures throughout. |
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Minimum Risk, Maximum Flexibility |
The Travel Lodged Account prevents overspending
and other forms of abuse. At the same time however, it does
not place unreasonable restrictions on staff travel. The account
may be lodged with several Travel Management Companies, tickets
may be purchased from any airline, cars may be hired from
your preferred suppliers, and there are no designated hotels.
Thanks to our advanced administrative system, your staff receives
choice and convenience, while eliminating the risks associated
with carrying cash.
All travel expenditure is consolidated on one account where
it is expertly and conveniently monitored and managed.
Please note: due to the fact that the Travel Lodged Account
is not personalised, travellers may not earn Bonus Frequent
Flyer miles on it. |
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 Print
or download the Benefits of the Travel Lodged Account (284KB)
- click
here
*New
Application Criteria (63 KB)
- click
here
*Please note: This document should be read in conjunction
with the Corporate account application forms to which it is
an addendum. |
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Helpful terms |
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| Glossary of abbreviations used in terms of
the documentation required to accompany the application forms: |
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- CK 1 = Founding statement and Certificate of Incorporation
- CK 2 = Amended Founding Statement
- CM1 = Certificate of Incorporation
- CM22 = Notice of Registered Office and Postal Address
- CM29 = List of Active Directors
- CM47 = Certificate to Commence Business (PTY LTDs)
- CM9 = Name change documents (PTY LTDs) – required
where company recently processed a name change and is
applying for a new facility
- CM26 = Conversion from CC to PTY LTD - required where
company recently changed from CC to PTY LTD and is applying
for a new facility
- MP928 = Airplane registration document – required
for aviation fuel cards where a card is captured with
the details of a specific plane
What is a resolution?
A resolution is a legally binding, written statement
made by a company’s board of directors/shareholders
detailing the decision taken for a certain action and which
officer/s in the company have signing power and are authorised
to act on its behalf. All application forms for Diners Club
Business Services must be accompanied by a resolution, completed
and signed by all the board of directors/shareholders or by
a certified extract from the minutes signed by the chairman
or the company secretary. |
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| View the Corporate Card Fees
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